It really does pay to learn what you can claim with your work-related expenses. We have outlined the nitty gritty on claiming specifically for construction workers so you can record your expenses and claim with confidence.
Broadly speaking, to claim a deduction for work‑related expenses:
• you must have spent the money yourself and weren’t reimbursed
• it must directly relate to earning your income
• you must have a record to prove it.
Let’s break it down further.
CAR EXPENSES
You can’t claim the cost of normal trips between home and work, even if you live a long way from your usual workplace or have to work outside normal business hours – for example, weekend or early morning shifts.
In limited circumstances, you can claim the cost of trips between home and work, where:
• you have shifting places of employment (that is, you don’t have a fixed workplace and you continually travel from one work site to another during your workday)
• you carry bulky tools or equipment for work, and all of the following apply
–the tools or equipment are essential to perform your employment duties and you don’t carry them merely as a matter of choice
–the tools or equipment are bulky – meaning that because of the size and weight they are awkward to transport and can only be transported conveniently by the use of a motor vehicle
–there is no secure storage for the items at the workplace.
You can claim the cost of using a vehicle you own when you drive:
• directly between separate jobs on the same day – for example, from your job in construction to your second job as a security guard
• to and from an alternate workplace for the same employer on the same day – for example, between depots or work sites.
If you claim car expenses, you can use the logbook method or the cents per kilometre method to calculate your deduction. If you claim your work‑related car expenses using one of these methods, you can’t claim any further deductions in the same tax return for the same car – for example, servicing or insurance costs.
If your vehicle has a carrying capacity of one tonne or more, such as a ute or panel van, you can’t use the cents per kilometre method or the logbook method to calculate your claim. You can claim the actual costs you incur for the work‑related use of your vehicle.
TRAVEL EXPENSES
You can claim travel expenses if you travel away from your home overnight in the course of performing your employment duties – for example, attending a conference interstate.
Travel expenses can include meals, accommodation, fares and incidental expenses you incur when travelling for work. Circumstances may be different for fly‑in fly‑out (FIFO) workers.
You can’t claim a deduction if the travel is paid for, or you are reimbursed by your employer or another person.
CLOTHING, FOOTWEAR & LAUNDRY EXPENSES
With a few exceptions, clothing can’t be deducted as a work‑related expense.
You can’t claim the cost to buy, hire, repair or clean conventional clothing you wear for work, even if your employer requires you to wear it and you only wear these items of clothing at work. ‘Conventional clothing’ is everyday clothing worn by people – for example, jeans, business attire or drill shorts and shirts worn by tradespeople.
You can claim the cost to buy, hire, repair or clean clothing if it is:
• protective – clothing with protective features and functions that you wear to protect you from specific risks of injury or illness at work. For example, high‑vis vests or steel‑capped boots.
TOOLS & EQUIPMENT EXPENSES
You can claim the cost of tools and equipment you use for work, including repairs and insurance. For example, a circular saw, concrete mixer or screwdriver set.
If a tool or equipment costs:
• more than $300 – you claim a deduction for the cost over a number of years (decline in value)
• cost $300 or less (and doesn’t form part of a set that costs more than $300) – you can claim an immediate deduction for the whole cost.
You can’t claim tools and equipment that are supplied by your employer or another person.
If you also use the tools and equipment for private purposes, you can only claim the work‑related portion. You will also need to apportion the cost of insurance and repairs between private and work‑related use.
OTHER EXPENSES
You can claim the work‑related portion of other expenses that relate to your employment, including:
• sunscreen, sunhats and sunglasses where your duties require you to spend prolonged periods working outdoors
• renewal fees for licences, regulatory permits, certificates or ‘cards’ that relate to your work (but you can’t claim the cost of getting your initial licence to gain employment)
• safety equipment such as harnesses, goggles and breathing masks
• phone and internet costs, with records showing your work‑related use
• union fees.
You can’t claim private expenses, such as gym fees, fines or your driver’s licence, even if it is a condition of your employment.
You can’t claim a deduction if the cost was met or reimbursed by your employer.
For more information check out the ATO website here >>